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W2 box 12 dd Form: What You Should Know

In addition, if the amount listed in Box 12 for an employee does not include a health coverage code that is also the applicable state code, that amount and any amount listed under State Code are not subject to the reporting requirements of this section. The coverage listed in Box 12 should be the same health insurance coverage offered to your employees, even if other carriers offer that coverage. A code of D, F or H in box 12 applies to any insurance offering offered to any other employee, even if the employee receives coverage through an employer-sponsored plan. For example, a code of F is applied to health benefits provided to an employee through an employer-sponsored plan, regardless of the health benefit coverage offered by an insurer other than the employer. Employers that are subject to this requirement should report the value of the health care coverage in Box 12 of the Form W-2PDF, with Code DD to identify their coverage. If an employee is covered under more than one plan offered by the employer, enter the total cost of such health benefit arrangements, with the maximum amount of the arrangement being reported in Box 12, of coverage on the Form W-2 using both the State Code and any required code on the employee's Form W-2 W-2-FB, Annual Wage and Tax Statement. How Employers May Use Code DD This code provides an alternative reporting strategy for employers when their Form W-2 is due by a designated later date. This is true on a regular and recurring basis, so that the employer is not required to file more than one Form W-2 with respect to an employee in any calendar year. If a Form W-2 is received by the Department no later than the designated later date (which is generally two weeks after the employer's last payment for the employer's health insurance under Code DD), the employer will not need to file a second Form W-2 with respect to that employee. However, the employer may need to file a Form W-2 for any other employee if information is available that would help the employer determine the amount of the coverage required to be reported in Box 12 of a Form W-2, provided that information is timely supplied to the Department. To see if any such information exists, the employer does not need to file another Form W-2 if the date of receipt of the Form W-2 is no later than the designated later date.

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